panel/DOCUMENTATION_AUDIT.md

Documentation Audit & Recommendations

Date: January 16, 2026
Status: Comprehensive review of all markdown documentation

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📋 Summary

Status	Count	Files
✅ Keep & Use	5	Core documentation files
🔄 Update Required	3	Outdated but valuable
⚠️ Archive	2	Historical reference only
❌ Delete	2	Obsolete/redundant

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✅ Files to KEEP (Production Documentation)

1. README.md ✅

• Status: ✅ Recently updated (comprehensive)
• Action: KEEP - Primary project documentation
• Quality: Excellent - Complete with all features, API docs, deployment guide
• Last Updated: January 16, 2026

2. ROADMAP.md ✅

• Status: ✅ Recently updated (restructured)
• Action: KEEP - Development planning document
• Quality: Excellent - Clear phases, priorities, realistic timelines
• Last Updated: January 16, 2026

3. docs/MAP_LAYERS.md ✅

• Status: ✅ Up-to-date and accurate
• Action: KEEP - Technical reference for map configuration
• Quality: Good - Explains WMTS/WMS layer setup
• Value: Referenced in README, needed for customization

4. uploads/README.md ✅

• Status: ✅ Simple but useful
• Action: KEEP - Directory structure explanation
• Quality: Basic but sufficient
• Value: Helps understand file organization

5. CONTACTS_SYSTEM_README.md ✅

• Status: ✅ Accurate and comprehensive
• Action: KEEP - Feature documentation
• Quality: Excellent - Complete guide for contacts system
• Value: Standalone feature documentation
• Recommendation: Could be moved to docs/ folder for better organization

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🔄 Files to UPDATE

6. DOCX_TEMPLATES_README.md 🔄

• Status: 🔄 Good content but could be enhanced
• Action: UPDATE - Add more examples and troubleshooting
• Quality: Good - Lists all available variables
• Issues:
  • Missing some newer variables
  • Could use more example templates
  • No troubleshooting section
• Recommendation:

  - Add section on common errors
  - Include full example template
  - Document custom data fields better
  - Add screenshots of example documents
  

7. RADICALE_SYNC_README.md 🔄

• Status: 🔄 Mostly accurate but incomplete
• Action: UPDATE - Add current implementation details
• Quality: Good - Clear setup instructions
• Issues:
  • Async implementation details could be clearer
  • Missing error handling documentation
  • No troubleshooting guide
• Recommendation:

  - Add troubleshooting section (connection errors, auth failures)
  - Document sync status/logs
  - Add manual sync endpoint documentation
  - Include example VCard output
  

8. route_planning_readme.md 🔄

• Status: 🔄 Technical but could be better integrated
• Action: UPDATE - Modernize and integrate with main docs
• Quality: Good - Comprehensive route planning guide
• Issues:
  • Not referenced in main README
  • Setup instructions could be clearer
  • Missing UI screenshots
• Recommendation:

  - Add link from README.md to this guide
  - Update with current UI state
  - Add screenshots of route planning in action
  - Document any recent API changes
  - Consider moving to docs/ROUTE_PLANNING.md
  

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⚠️ Files to ARCHIVE (Historical Reference)

9. DEPLOYMENT_GUIDE_TEMPLATE.md ⚠️

• Status: ⚠️ Duplicate content with README
• Action: ARCHIVE or DELETE
• Quality: Good - Comprehensive deployment guide
• Issues:
  • 411 lines of deployment instructions
  • Most content now covered in README.md
  • Some instructions are generic (not project-specific)
• Recommendation:
  • Option 1: Move to docs/archive/DEPLOYMENT_DETAILED.md for reference
  • Option 2: Delete (README deployment section is sufficient)
  • Decision: ARCHIVE - May be useful for detailed deployment scenarios

10. DOCKER_GIT_DEPLOYMENT.md ⚠️

• Status: ⚠️ Overlaps with README and DEPLOYMENT_GUIDE
• Action: ARCHIVE or DELETE
• Quality: Good - Specific to git-based deployment
• Issues:
  • Content duplicated in README
  • Some instructions outdated
  • 205 lines when README covers this in ~30 lines
• Recommendation:
  • Option 1: Merge unique content into README
  • Option 2: Archive as docs/archive/GIT_DEPLOYMENT_DETAILED.md
  • Decision: ARCHIVE - Provides more detail than README for complex deployments

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❌ Files to DELETE (Obsolete)

11. CLEANUP_PLAN.md ❌

• Status: ❌ Obsolete - Lists files for deletion
• Action: DELETE after review
• Quality: N/A - Planning document
• Reason:
  • Lists debug files, test scripts, old migrations
  • Most listed files should be deleted or are already gone
  • This is a temporary planning document
  • Once cleanup is done, this file is no longer needed
• Recommendation:

  # Review the files it lists, clean them up, then delete this file
  # Most files listed are safe to delete
  

12. files-to-delete.md ❌

• Status: ❌ Duplicate of CLEANUP_PLAN.md
• Action: DELETE
• Quality: N/A - Planning document
• Reason:
  • Same purpose as CLEANUP_PLAN.md
  • Temporary planning document
  • No longer needed after cleanup
• Recommendation: DELETE immediately (redundant with CLEANUP_PLAN.md)

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📁 Recommended Documentation Structure

Current Structure (Flat)

panel/
├── README.md
├── ROADMAP.md
├── CONTACTS_SYSTEM_README.md
├── DOCX_TEMPLATES_README.md
├── RADICALE_SYNC_README.md
├── route_planning_readme.md
├── DEPLOYMENT_GUIDE_TEMPLATE.md
├── DOCKER_GIT_DEPLOYMENT.md
├── CLEANUP_PLAN.md ❌
├── files-to-delete.md ❌
├── docs/
│   └── MAP_LAYERS.md
└── uploads/
    └── README.md

Recommended Structure (Organized)

panel/
├── README.md ✅ (Main documentation)
├── ROADMAP.md ✅ (Development planning)
├── docs/
│   ├── features/
│   │   ├── CONTACTS_SYSTEM.md 🔄 (renamed from CONTACTS_SYSTEM_README.md)
│   │   ├── DOCX_TEMPLATES.md 🔄 (renamed, updated)
│   │   ├── RADICALE_SYNC.md 🔄 (renamed, updated)
│   │   ├── ROUTE_PLANNING.md 🔄 (renamed from route_planning_readme.md)
│   │   └── MAP_LAYERS.md ✅ (already in docs/)
│   ├── deployment/
│   │   └── ADVANCED_DEPLOYMENT.md ⚠️ (merged from DEPLOYMENT_GUIDE + DOCKER_GIT)
│   └── archive/ (optional)
│       └── [old deployment guides] ⚠️
└── uploads/
    └── README.md ✅

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🎯 Action Plan

Immediate Actions (This Week)

1. DELETE Obsolete Files

   rm CLEANUP_PLAN.md
   rm files-to-delete.md
   

2. Create docs/ Structure

   mkdir -p docs/features
   mkdir -p docs/deployment
   mkdir -p docs/archive
   

3. Move & Rename Files

   # Move feature docs
   mv CONTACTS_SYSTEM_README.md docs/features/CONTACTS_SYSTEM.md
   mv DOCX_TEMPLATES_README.md docs/features/DOCX_TEMPLATES.md
   mv RADICALE_SYNC_README.md docs/features/RADICALE_SYNC.md
   mv route_planning_readme.md docs/features/ROUTE_PLANNING.md
   
   # Archive deployment guides (optional)
   mv DEPLOYMENT_GUIDE_TEMPLATE.md docs/archive/
   mv DOCKER_GIT_DEPLOYMENT.md docs/archive/
   

4. Update README.md

   • Add "Documentation" section with links to all feature docs
   • Reference docs/features/ for detailed guides

Short-term Updates (Next 2 Weeks)

1. Update DOCX_TEMPLATES.md

   • Add troubleshooting section
   • Include full example template
   • Add screenshots

2. Update RADICALE_SYNC.md

   • Add troubleshooting guide
   • Document error handling
   • Add sync status monitoring

3. Update ROUTE_PLANNING.md

   • Modernize content
   • Add UI screenshots
   • Update API references

4. Create Documentation Index

   • Add docs/README.md with index of all documentation
   • Link from main README

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📊 Documentation Quality Metrics

Metric	Current	Target
Core Docs Complete	2/2 (100%)	✅
Feature Docs Updated	1/5 (20%)	5/5 (100%)
Organized Structure	No	Yes
Screenshots/Examples	Few	All guides
Troubleshooting Sections	0	All guides
Cross-references	Some	Complete

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🔍 Files Status Summary

✅ KEEP AS-IS (5 files)

1. README.md - Main documentation ✅
2. ROADMAP.md - Development roadmap ✅
3. docs/MAP_LAYERS.md - Map configuration ✅
4. uploads/README.md - Upload directory info ✅
5. CONTACTS_SYSTEM_README.md - Contacts guide ✅

🔄 UPDATE & REORGANIZE (3 files)

6. DOCX_TEMPLATES_README.md → docs/features/DOCX_TEMPLATES.md 🔄
7. RADICALE_SYNC_README.md → docs/features/RADICALE_SYNC.md 🔄
8. route_planning_readme.md → docs/features/ROUTE_PLANNING.md 🔄

⚠️ ARCHIVE (2 files)

9. DEPLOYMENT_GUIDE_TEMPLATE.md → docs/archive/ ⚠️
10. DOCKER_GIT_DEPLOYMENT.md → docs/archive/ ⚠️

❌ DELETE (2 files)

11. CLEANUP_PLAN.md ❌
12. files-to-delete.md ❌

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🎓 Best Practices for Future Documentation

1. Location:

   • Core docs in root (README, ROADMAP)
   • Feature docs in docs/features/
   • Deployment docs in docs/deployment/
   • Archive old docs in docs/archive/

2. Naming:

   • Use UPPER_CASE.md for main docs
   • Use descriptive names (FEATURE_NAME.md)
   • Avoid "readme" suffix (implied)

3. Content:

   • Include troubleshooting section
   • Add screenshots/examples
   • Keep updated with code changes
   • Link to related docs

4. Maintenance:

   • Review quarterly
   • Update on major features
   • Archive obsolete docs (don't delete immediately)
   • Keep changelog in ROADMAP.md

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Recommendation: Proceed with cleanup and reorganization to improve documentation discoverability and maintainability.